2015/10/29

時間管理 效率工作(演講摘要)

時間管理 效率工作(演講摘要)
蘇冠賓
台灣中國醫藥大學 神經及認知科學研究所 教授兼任所長
中國醫藥大學附設醫院 一般精神科、身心介面實驗室主任

羅賓.夏瑪 (Robin Sharma):「不是因為某件事很難,你才不想做,而是因為你不想做,讓這件事變得很難。」《死時誰為你哭泣》

吉田穗波:「控制情緒就是節約時間。很多人達成目標,是因為他們有堅定的信念和穩定的情緒。每逢必須專心的時候,真正礙事的通常不是大煩惱,而是些小細節。」《就因為沒時間,才什麼都能辦到》

   












Time Management
       The 80:20 Rule (mindtools.com/pages/main/)
       POSEC (en.wikipedia.org/wiki/Time_management)
      PRIORITIZE - Your time and define your life by goals
      STREAMLINING - Work and Chores
      ORGANIZING - Family and Finances
      ECONOMIZING - Pastimes and Socializing
      CONTRIBUTING - Social Obligations
       Tools: Software/hardware applications
       Scheduling and Procrastination

Prioritizing Work
       “Doing more things faster is no substitute for doing the right things.” (Stephen R. Covey)
       EFFICIENCY - Doing the job in the right way, with the minimum use of resources e.g. time, money, space
       EFFECTIVENESS - Doing the right job at the right time
       URGENT - Catch immediate attention. They press on us with immediate rewards. Often they are pleasant, easy, or stress-release. But so often they are unimportant.  
       IMPORTANCE - It contributes to your aims/objectives; it impacts on your short, long term job purpose

Your Use Of Time - ACTION 
       Taking control. Not automatically giving away time when demanded
       Practice behaviour change. e.g. disconnected Wifi…
       Keep focused, for example plan a phone-call before making it and stick to the plan
       Do the worst things first, e.g. the most difficult phone call
       Finish one task, or a stage of it, before moving on to another


How to Multitask
1.    Have a positive attitude.
2.    Create a plan. Make schedules, not to-do lists.
3.    Manage up effectively.
4.    Don’t be a Yes Person.
5.    Know your perfect juggling amount.
6.    Focus on the task at hand.
7.    Complete something every day.

Beating Procrastination

1.    Recognize That You're Procrastinating
2.    Work Out WHY You're Procrastinating
3.    Adopt Anti-Procrastination Strategies (PLAN: Set deadlines; DO: Done is better than perfect; Get to work; SLOW TO SPEED: Take a walk without thinking)

Stephen Covey’s Time Management Matrix

Think of tasks you did in the last few days, were the tasks you did high or low pay off activities? Where did most of your time go – on completing the day’s tasks or progressing long term projects Are there any tasks you shouldn’t be doing?


Urgent
Not Urgent
Important


Not Important



Identify your main tasks/responsibilities. What percentage of your time do you spend on each, ideally what percentage of your time would you spend on each?
Tasks/Responsibilities
Time spent
Ideal time spent
















How do I complete the time log?

Every time you change task, jot down what you are doing. Just write a short phrase: “phone call to Ann”, “answering e-mails”. Write down everything, even things like chatting, making tea, or hunting for lost papers – only you will see your time log (unless you choose to show it to someone else). Note down any interruptions e.g. phone call, or someone coming to your desk, include self interruptions such as changing tasks in the middle, answering e-mails, etc.

Why fill in a time log?
·      Gives you an idea of where your time goes?
·      Lets you decide whether this is an appropriate use of your time?
·      Lets you identify problems
·      Gives you evidence for where your times goes

Time Log (Date:      )



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